Description
Department: Human Resources
FLSA: Non-Union Exempt
Pay Grade: 5
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To perform a variety of professional and technical functions in support of human resource management including orientation, hiring, employee testing, classification analysis, compensation analysis and benefits administration; and to perform a variety of professional and technical tasks relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant Village Manager/Human Resources Director.
EXAMPLES OF DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:
Essential duties and responsibilities
1. Perform a variety of professional and technical functions in support of human resource management including employee/labor relations, hiring, employee testing, classification analysis, compensation analysis, benefits administration, unemployment compensation and workers' compensation.
2. Participate in the development and implementation of goals, objectives, policies, and priorities for the Assistant Village Manager/Human Resources Director; recommend and implement policies and procedures.
3. Organize recruitment efforts including coordinating job fairs, preparing ads for newspaper, radio, or posting on the internet.
4. Participate in the development and administration of training program budget; assess and recommend funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures.
5. Participate in the hiring process including screening employment applications, scheduling interviews and conducting interviews.
6. Conduct job analysis including preparing class specifications; determine selection criteria, and review class specifications with regard to ADA and FLSA issues.
7. Assess, design, plan, and coordinate training programs for village employees; screen and evaluate training material and programs.
8. Conduct compensation analysis including collecting salary and benefit survey data to validate or recommend modifications for Village salaries.
9. Coordinate benefits administration; oversee the processing of health, dental and life insurance paperwork; confer with insurance representatives regarding billings and claims; investigate and resolve insurance issues.
10. Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
11. Ensure that employee relations practices throughout the Village are consistent and advise management staff of established practices and procedures.
12. Conduct exit interviews; monitor turnover trends and make appropriate recommendations.
13. Confer with managers and department heads to assess training needs of all level of employees including supervisory; and determine effective training techniques.
Other important duties and responsibilities
1. Administer the implementation of programs and transcribe minutes from the Board of Fire and Police Commissioners; prepare agenda packets.
2. Prepare and edit correspondence; prepare a variety of compliance reports.
3. Respond to and resolve employee complaints and inquiries.
4. Attend and participate in professional group meeting; stay abreast of new trends and innovations in the field of training.
5. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Theories, procedures and operations within the human resources department.
Principles and practices of personnel and benefits administration.
Principles and practice of training and employee development
Modern office procedures, methods and computer equipment including word processing, spreadsheet, data base and related software applications.
Principles of business letter writing and report preparation.
Principles and procedures of record keeping.
Pertinent Federal, State, and local laws, codes and regulations including equal employment opportunity and labor laws.
English usage, spelling, grammar and punctuation.
Ability to:
Interpret and explain human resources policies and procedures and apply such to practical situations.
Maintain confidentiality of work.
Prepare clear and concise reports.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain interpersonal skills in the workplace to effectively communicate and interact with others.
Maintain reasonable and predictable attendance
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
- Walking, standing or sitting for extended periods of time
- Operating assigned equipment.
Maintain effective audio-visual discrimination and perception needed for:
- Making observations
- Communicating with others
- Reading and writing
- Operating assigned equipment.
Sustain cognitive abilities that enable the potential for:
- Making sound decisions
- Demonstrating intellectual capabilities.
WORKING CONDITIONS
Work in an office environment; sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time and sustained posture in a seated position for prolonged periods of time. No environmental hazards.
Diversity Equity & Inclusion Statement
The Village of Oak Park commits itself to diversity, equity and inclusion by recognizing that creating a mutually respectful, multicultural and equitable environment does not happen on its own, it must be intentional. This includes providing equal opportunities for everyone regardless of race, ethnicity, gender identity, sexual orientation, religion, ability, military or veteran status or any other characteristics.
Requirements
Experience and Training Guidelines
Experience: Four years of responsible professional human resources experience. Applicants must have experience working with Human Resource Management System (HRMS) such as UKG, PeopleSoft, Oracle, SAP, or related systems. AND
Training: Possession of a Bachelor’s degree from an accredited college or university with major coursework in human resource management, industrial psychology, public administration, government, business administration or a related field is desired. Possession of professional certification such as a Professional or Senior Professional Human Resources by the Society for Human Resources Management (SHRM), Certified Compensation Professional by World at Work, or Certified Professional by the International Personnel Management Association, or a similar certification is desirable.
An equivalent combination of education and experience may be considered.
